Title
Contract Nos. 2203437-1 and 2203437-2
Services for All WRRF and CSO Facility Pumps
O&M
Body
Agenda of: July 26, 2023
Item No.: 2023-254
Amount: Detroit Pump & Manufacturing, Contract No. 2203437-1 $1,100,000.00
Kennedy Industries, Contract No. 2203437-2 $1,100,000.00
Total $2,200,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: June 29, 2023
RE: Contract Nos. 2203437-1 and 2203437-2
Services For All WRRF and CSO Facility Pumps
Vendor: Detroit Pump & Manufacturing and
Kennedy Industries
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2203437-1, “Services For All WRRF and CSO Facility Pumps” with Detroit Pump & Manufacturing, and Contract No. 2203437-2, with Kennedy Industries at a cost not to exceed $1,100,000.00 each for a total cost not to exceed $2,200,000.00 for durations of three (3) years and two (2) one year options to renew; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA operates and maintains many pumps to convey and treat wastewater, including dewatering tanks, sludge, flushing water, chemicals, etc. The wastewater that these pumps convey contains abrasive materials like rocks, gravel, and many other solids that originate from the combined sewer systems that are upstream of the Water Resource Recovery Facility (WRRF) and Combined Sewer Overflow (CSO) facilities. The solid-bearing wastewater that our pumps convey increases the frequency of wear and damage that our pumps experience.
JUSTIFICATION
Wastewater pump failures can occur at any time based on the amount of gravel and solids that enter a facility, especially during a storm event. GLWA uses contractors to assist with repairs, including troubleshooting or rebuilds. These service contracts will provide continuous pump maintenance and repair services. Regular repairs and rebuilds of our pumps are required to maintain compliance.
FINANCIAL PLAN IMPACT
Summary: This proposed contract for repair services for the critical pumping equipment at the WRRF and CSO facilities is expected and a component in the annual budget. There are sufficient funds provided in the financial plan for this contract.
Funding Source: Operations and Maintenance (O&M - 5960)
Cost Centers: Wastewater Primary Processing (892223)
Wastewater Secondary Processing (882224)
Wastewater Dewatering Processing (892225)
Combined Sewer Overflow Facilities (892271 - 892279)
Expense Type: Repairs & Maintenance - Equipment (622300)
Estimated Financial Plan by Year and Related Forecast Variance:
Fiscal Years Amount
FY 2024 Budget $532,462.00
FY 2025 Budget 542,800.00
FY 2026 Financial Plan 506,700.00
FY 2027 Financial Plan 517,100.00
FY 2028 Financial Plan 526,200.00
Total Financial Plan $2,625,262.00
Maximum Proposed Contract $2,200,000.00
Variance (positive/(negative)) $425,262.00
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on July 12, 2023. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
The proposed procurement of these services will be shared by the GLWA and DWSD as outlined in the Shared Services Agreement (OPS-008) at City owned facilities.