Title
Requisition No. REQ-0008979
VMware Live Recovery
O&M
Body
Agenda of: May 27, 2026
Item No.: 2026-177
Amount: $2,172,217.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: April 24, 2026
RE: Requisition No. REQ-0008979
VMware Live Recovery
Vendor: People Driven Technology
Status: New Contract/PO
MOTION
Upon recommendation of Jeffrey Small, Chief Information Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Requisition No. REQ-0008979 , “VMware Live Recovery” with People Driven Technology, at a cost not to exceed $2,172,217.00 for a duration of three (3) years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
With the ongoing rise of cybersecurity threats, it is imperative that organizations like GLWA deploy enterprise-grade solutions capable of protecting mission-critical data and ensuring the uninterrupted availability of technology that support core operations. Without modernized recovery capabilities, GLWA faces increased exposure to extended system outages, data loss, and potential significant operational and financial impacts. In 2022, in response to these risks, the GLWA Information Technology (IT) Group selected VMware Cloud Disaster Recovery-now known as VMware Live Recovery-as its primary disaster recovery platform.
JUSTIFICATION
VMware Live Recovery is a proven cloud-based solution that automates many of the disaster recovery functions and enables a faster return to normal operations during an outage. Since adopting VMware Live Recovery, GLWA has consolidated its recovery tools into a single, centrally managed platform reducing complexity and improving operational efficiency. This unified approach reduces operational overhead, enhances administrative efficiency, and improves visibility across GLWA’s virtual infrastructure. The solution’s licensing model also ensures that costs are scaled with actual usage, enabling responsible better fiscal management while still meeting GLWA’s recovery objectives and aligning with longer term resiliency strategy.
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this contract.
Funding Source: Operations & Maintenance (O&M)
Cost Center(s): Information Technology Infrastructure
(Centralized Services Cost Centers 883331)
Spend Category: Contractual Operating Services
Estimated Cost by Year and Related Forecast Variance: See table below.
Fiscal Year Amount
FY 2027 Budget $ 724,072.00
FY 2028 Financial Plan $ 784,411.77
FY 2029 Financial Plan (Prorated) $ 663,733.23
Financial Plan Forecast $2,172,217.00
Proposed Contract Amount $2,172,217.00
Variance (positive/ (negative)) $ 0.00
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on May 13, 2026.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.