Title
Proposed Amendment No. 5
Contract No. 1802575/SCN-0000104
GLWA Conveyance System Engineering Services
CIP #260204/BCE Score: 78.3
Body
Agenda of: October 23, 2024
Item No.: 2024-316
Amount: Original Contract $3,149,897.00
Amendment No. 1 0.00
Amendment No. 2 1,942,907.14
Amendment No. 3 382,004.00
Amendment No. 4 1,951,452.00
Proposed Amendment No. 5 938,027.95
New Contract Total $8,364,288.09
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: September 26, 2024
RE: Proposed Amendment No. 5
Contract No. 1802575/SCN-0000104
GLWA Conveyance System Engineering Services
Vendor: Brown and Caldwell, LLC
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 1802575/SCN-0000104, Proposed Amendment No. 5, “GLWA Conveyance System Engineering Services” with Brown and Caldwell, LLC, at an increased cost of $938,027.95 for a total cost not to exceed $8,364,288.09 and an increased duration of 395 days for a total duration of 2,443 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
Brown and Caldwell (Engineer) under this contract, provides design services and construction administration services for the Woodward rehabilitation project and the Conner Creek Sewer System (CCSS) rehabilitation. The Woodward rehabilitation project has reached substantial completion; however, several items are outstanding for final completion. GLWA is in the process of calling upon the performance bond to get the project to final completion. The Engineer is needed to provide assistance to GLWA through the process of calling upon the performance bond. Similar services are provided for the Conner Creek rehabilitation project which is currently being extended to account for weather related or other standby days that have delayed the project. To have a continuation of services during construction, GLWA Engineering recommends extending the Engineer’s contract time and adding funds to the contract necessary for additional time.
JUSTIFICATION
This proposed Amendment No. 5 extends the Engineer’s services for an additional 12 months from April 2025 through April 2026. Additional tasks necessary during the extended construction duration include Project Management for additional design effort for preparation of temporary easement documents for CCSS, and construction administration in alignment with the construction project. Also, provide support for calling upon Woodward Sewer Rehabilitation Contractor’s bond.
PROJECT MANAGEMENT STATUS
Original Contract Time 1,096 days (08/23/2019 - 08/22/2022)
Amendment No. 1 0 days
Amendment No. 2 731 days (08/23/2022 - 08/22/2024)
Amendment No. 3 0 days
Amendment No. 4 221 days (08/23/2024 - 03/31/2025)
Proposed Amendment No. 5 395 days (04/01/2025 - 04/30/2026)
New Contract Time 2,443 days (08/23/2019 - 04/30/2026)
PROJECT ESTIMATE
Original Contract Price $3,149,897.00
Amendment No. 1 0.00
Amendment No. 2 1,942,907.14
Amendment No. 3 382,004.00
Amendment No. 4 1,951,452.00
Proposed Amendment No. 5 938,027.95
New Contract Total $8,364,288.09
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: Sewer Construction Fund
Cost Center: Wastewater Field Engineering
Expense Type: Design (5421-892411.000-617950-260204)
Estimated Cost by Year and Related Estimating Variance: See table below.
Original Contract Price $3,149,897.00
Amendment No. 1 0.00
Amendment No. 2 1,942,907.14
Amendment No. 3 382,004.00
Amendment No. 4 1,951,452.00
Proposed Amendment No. 5 938,027.95
New Contract Total $8,364,288.09
Amended Financial Plan Estimate: 7,426,000.00
Estimating Variance ($938,288.09)
If approved, Proposed Amendment No. 5, a negative estimated variance of ($938,288.09) is created. This variance will be funded from Capital Reserves.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on October 9, 2024.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.