Title
Requisition No. 2400355/REQ-0000029
Commercial Janitorial Services
O&M
Body
Agenda of: January 22, 2025
Item No.: 2024-437
Amount: $7,286,624.95
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: December 23, 2024
RE: Requisition No. 2400355/REQ-0000029
Commercial Janitorial Services
Vendor: Du-All Cleaning, Inc.
Status: New Contract/PO
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Requisition No. 2400355/REQ-0000029, “Commercial Janitorial Services” with Du-All Cleaning, Inc., at a cost not to exceed $4,661,472.15 for a duration of three (3) years, with two (2) one (1) year renewal options at a cost not to exceed $1,312,576.40 for each renewal year for a total contract amount of $7,286,624.95; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
GLWA has multiple facilities that require commercial janitorial and housekeeping services, including but not limited to: GLWA office facilities, the five water treatment plants, treated water booster pumping stations, wastewater pumping stations, wastewater CSOs, and water resource recovery facilities. The scope is to provide commercial janitorial and housekeeping services, including but not limited to all personnel, equipment, tools, consumables, supplies, and supervision. Janitorial services have been determined to be a non-core function within the organization and is best served by outsourcing this function.
JUSTIFICATION
The existing Contract No. 1904332 will expire April 5, 2025, and this new Requisition No. 2400355/REQ-0000029 will allow GLWA to maintain the commercial janitorial and housekeeping services at multiple GLWA facilities/locations to ensure they remain clean, sanitary, and free of trash and debris.
FINANCIAL PLAN IMPACT
Summary: The proposed contract expenditure was considered in the development of the current budget and financial plan. The budget was based on prior usage of janitorial services over the prior contract periods. The value of the proposed contract exceeds the current financial plan in total. This janitorial service may vary by year which may require budget amendments, drawing first from other contractual service budgets, secondly from other expense classifications, and finally, if required from the unallocated reserves.
Funding Source: Operations & Maintenance (O&M) Budget (5910 Water & 5960 Sewer)
Cost Center(s): Water Works Park Water Operations (882131)
Springwells WTP Water Operations (882141)
Northeast WTP Water Operations (882151)
Southwest WTP Water Operations (882161)
Lake Huron WTP Water Operations (882171)
Facilities Operations Centralized Services (882421)
Logistics and Materials Centralized Services (884124)
Water Resource Recovery Facility Wastewater Operations (892221)
Puritan/Fenkell CSO Wastewater Operations (892271)
Seven Mile CSO Wastewater Operations (892272)
Hubbell-Southfield CSO Wastewater Operations (892273)
Leib Station CSO ` Wastewater Operations (892274)
Conner Creek CSO Wastewater Operations (892276)
Baby Creek CSO Wastewater Operations (892277)
Oakwood CSO Wastewater Operations (892278)
Belle Isle CSO Wastewater Operations (892279)
Belle Isle Pump Station Wastewater Operations (892342)
Bluehill Pump Station Wastewater Operations (892343)
Fisher Pump Station Wastewater Operations (892347)
Woodmere Pump Station Wastewater Operations (892352)
Expense Types: Contractual Services (617200, 617210 & 617900)
Estimated Cost by Year and Related Forecasted Variance: See table below.
Fiscal Year Amount
FY 2025 Budget (Prorated) $569,784.00
FY 2026 Financial Plan 1,380,200.00
FY 2027 Financial Plan 1,380,600.00
FY 2028 Financial Plan 1,381,100.00
FY 2029 Financial Plan 1,381,600.00
FY 2030 Financial Plan (Prorated) 806,162.00
Financial Plan Forecast $6,899,446.00
Proposed Contract Amount $7,286,624.95
Variance (positive/ (negative)) $(387,178.95)
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on January 8, 2025. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
The proposed contract is covered by Shared Services Agreement OPS-008 between DWSD and GLWA. It will be shared in part based on the following locations: Belle Isle Pumping Station, Belle Isle CSO, Blue Hill, Woodmere and Fisher Pump Stations. This item is budgeted by both entities as noted above.