Title
Contract No. 2203675
Conversion of Plumbing Shop to Satellite Warehouse Building 101
CIP #260905 /BCE Score: 50.7
Body
Agenda of: June 28, 2023
Item No.: 2023-215
Amount: $2,288,107.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: May 26, 2023
RE: Contract No. 2203675
Conversion of Plumbing Shop to Satellite Warehouse Building 101
Vendor: Clark Construction Company
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2203675, “Conversion of Plumbing Shop to Satellite Warehouse Building 101” with Clark Construction Company, at a cost not to exceed $2,288,107.00 for a duration of 600 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The GLWA Water Resource Recovery Facility (WRRF) is the largest single site Water Resource Recovery facility in the United States. To operate and maintain such a vast and complex facility with a reliable level of service, an ample amount of equipment is required to be in inventory and available for the team for quick installation in the event of a failure. To support such inventory, significant warehouse space is required. Currently, GLWA utilizes several warehouse locations either onsite or satellite to store the necessary materials to support of Operations and Maintenance.
As an opportunity to optimize the GLWA stock inventory and reduce the satellite facilities, GLWA included a comprehensive review of the WRRF, through the Wastewater Master Plan, completed in 2020. The evaluation analyzed the utilization, age, and integrity of the various buildings on site to determine opportunities to change the use of buildings to support stock inventory. One of the buildings identified was an 8,000 square feet steel frame building located on the southeast corner of the facility. This building was originally constructed in the 1980’s and used for administrative and fabrication purposes during PC-499, that included the installation of air pollution and ash handling equipment. After PC-499, this facility was utilized as a shop that is no longer necessary.
JUSTIFICATION
This project is to rehabilitate and extend the life of the current building and modify it into an equipment storage warehouse. The building will be heated and sealed to provide ideal storage conditions for parts and materials for the facility. Creating this usable storage space is critical in our continuous effort to optimize the need for satellite storage space. Furthermore, it will allow for consolidation of parts stored on site and demolition of other temporary storage around the site that is unsafe and open to the environment as part of another ongoing project.
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: Wastewater Construction Bond
Cost Center: Wastewater Field Engineering
Expense Type: Construction (5421-892211.000-616900-260905)
Estimated Cost by Year and Related Estimating Variance: See table below.
Fiscal Year
FY 2023 Plan $18,295.00
FY 2024 Plan 1,144,118.00
FY 2025 Plan 1,026,130.00
Financial Plan Estimate $2,188,543.00
Proposed Contract Award 2,288,107.00
Estimating Variance ($99,564.00)
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on June 14, 2023. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.