Title
Proposed Change Order No. 1
Contract No. 2201255/SCN-0000412
Springwells Water Treatment Plant 1958 Flocculator Replacement
CIP #114017 / BCE Score: 89.70
Body
Agenda of: April 23, 2025
Item No.: 2025-110
Amount: Original Contract $25,468,602.72
Proposed Change Order No. 1 0.00
Total Contract Amount $25,468,602.72
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: March 27, 2025
RE: Proposed Change Order No. 1
Contract No. 2201255/SCN-0000412
Springwells Water Treatment Plant 1958 Flocculator Replacement
Vendor: F.H. Paschen, S.N. Nielsen & Associates, LLC
Status: Amendment/Change Order
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2201255/SCN-000412, Proposed Change Order No. 1, “Springwells Water Treatment Plant 1958 Flocculator Replacement” with F.H. Paschen, S.N. Nielsen & Associates, LLC for no increase in cost, for a total cost not to exceed $25,468,602.72 and an increased duration of 212 days for a total duration of 1,683 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
Contract No. 2201255 was executed on May 22, 2023, with F.H. Paschen, S.N. Nielsen & Associates LLC for a total contract value of $25,468,602.72. The scope includes replacement of flocculation equipment in Basins 5 through 8 of the 1958 process train at the Springwells Water Treatment Plant during low demand seasons. The project schedule was coordinated and is dependent on cleaning of sedimentation basins at the Springwells, Northeast, and Southwest water treatment plants. Due to delays in cleaning the Southwest Water Treatment Plant sedimentation basins, planned work during the 2025-2026 low demand season cannot be completed, and existing substantial and final completion dates cannot be met. This Proposed Change Order No. 1, for time only, adds time to extend the substantial and final completion dates through the 2026-2027 low demand season to allow completion of the work.
JUSTIFICATION
The implementation of this Proposed Change Order No. 1 is necessary to complete the improvements in accordance with the agreed upon terms of the Administrative Consent Agreement with the State of Michigan.
PROJECT MANAGEMENT STATUS
Original Contract Time 1,471 days (05/22/2023 - 06/01/2027)
Proposed Change Order No. 1 212 days (06/02/2027 - 12/30/2027)
New Contract Time 1,683 days (05/22/2023 - 12/30/2027)
PROJECT ESTIMATE
Original Contract Price $25,468,602.72
Proposed Change Order No. 1 0.00
New Contract Total $25,468,602.72
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: 5519 - Water Construction Fund
Cost Center: 880000 - Capital Improvement Fund
Expense Type: 616900 - Construction
Project Worktag: PRJ-114017
Estimated Cost by Year and Related Estimating Variance: N/A
This proposed change order is for an extension of time only. Although the amendment extends the final completion date into FY 2028, there is no substantive financial impact.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on April 10, 2025. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.