Title
Contract No. 2201744
Front Entrance Rehabilitation at the Water Resource Recovery Facility
CIP #260903 / BCE Score: 52.4
Body
Agenda of: June 28, 2023
Item No.: 2023-213
Amount: $6,997,000.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: May 26, 2023
RE: Contract No. 2201744
Front Entrance Rehabilitation at the Water Resource Recovery Facility
Vendor: Commercial Contracting Corporation
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2201744, “Front Entrance Rehabilitation at the Water Resource Recovery Facility” with Commercial Contracting Corporation, at a cost not to exceed $6,997,000.00 for a duration of 365 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The GLWA Water Resource Recovery Facility (WRRF) is the largest single site Water Resource Recovery facility in the United States with nearly five hundred individuals that report to the facility on a regular basis, including team members, visitors, contractors and regulators. The main entry point to the facility is the entrance from Jefferson Avenue, closest to the Rouge River bridge. All individuals entering the facility through this entrance park their vehicle and walk through the security check point (turnstiles) prior to entering the secured facility.
The entrance area was originally constructed in 1980 or earlier. The contract includes enhancements to the front entrance parking and traffic flow. Additionally, upgrades to the existing guard shack, turnstiles, fencing, parking structure entrance, and new entrance canopies that will provide shelter from inclement weather for pedestrians walking into the facility. Also included are repairs to the Surge Basin concrete and a new ventilation stack structure that was inspected during the design phase and found in poor condition. The Surge Basin dates from 1938 and is positioned under a large portion of the front entrance.
JUSTIFICATION
This project will improve the structural integrity of the surge basin, and the odors emitted from it. It will also improve the visitor parking, traffic flow, replace access equipment that has exceeded useful life and provide an improved experience for our team members and guests visiting the facility. Also, through the development of the Wastewater Masterplan, this project was identified as a need for the facility.
The existing security system in the area are original and have exceeded useful life. This project will improve the existing security guard shack, replace turnstiles, fencing, and vehicle access gates.
The underground Surge Basin structure will need concrete repair within the basin. Additionally, the Surge Basin vent discharge will be transformed into a new vent stack that will raise the discharge to approximately 28 feet. This will reduce the unpleasant odors for employees and visitors.
There are hundreds of employees that work or visit the WRRF. Included in this project is a canopy for weather protection. The canopy will extend from the parking structure to the new turnstiles to the administration building entrance. Additionally, the entrance will have new flag poles, attractive landscaping for impervious areas, and improved signage. This will allow employees and visitors to have an improved experience entering the facility.
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: Wastewater Construction Bond
Cost Center: Wastewater Field Engineering
Expense Type: Construction (5421-892211.000-616900-260903)
Estimated Cost by Year and Related Estimating Variance: See table below.
Fiscal Year
FY 2023 Plan $224,000.00
FY 2024 Plan 2,216,000.00
FY 2025 Plan 890,000.00
Financial Plan Estimate $ 3,330,000.00
Proposed Contract Award 6,997,000.00
Estimating Variance ($3,667,000.00)
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on June 14, 2023. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.