Title
Requisition No. REQ-0005464
Michigan Master Computing Program Contract (Software)
O&M
Body
Agenda of: August 27, 2025
Item No.: 2025-252
Amount: $3,857,924.20
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: August 1, 2025
RE: Requisition No. REQ-0005464
Michigan Master Computing Program Contract (Software)
Vendor: Dell Marketing LP (Coop - State of Michigan)
Status: New Contract/PO
MOTION
Upon recommendation of Jeffrey Small, Chief Information Officer, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Requestion No. REQ-0005464, “Michigan Master Computing Program Contract (Software)” with Dell Marketing LP, at a cost not to exceed $3,857,924.20, for a duration of three (3) years; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
The Great Lakes Water Authority (GLWA) uses Microsoft products including Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive) as its main business productivity suite. Additional products used in this platform include Project, Visio, Power BI, and Windows Server. Additional tools that support team member facing products are included in the purchase for IT’s administrative use. GLWA is leveraging the State of Michigan negotiated Mi-DEAL cooperative agreement to procure these products and leverage the state’s volume discount pricing.
JUSTIFICATION
GLWA needs software products to facilitate the organization’s team members’ ability to collaborate. The Microsoft suite of products including Outlook (email), Teams (collaboration, instant messaging, videoconferencing), Word (word processing), Excel (spreadsheets), PowerPoint (presentation software), Visio (diagramming and vector graphics), SharePoint groups (collaboration and file sharing amongst teams), Power BI (business reporting & analytics), OneDrive (personal online file storage), and supporting tools have proven to be a good choice for GLWA due to the common knowledge and productivity using these software. These products interact with each other and allow team members to collaborate anywhere, anytime, and from any device. The supporting tools provide security and maintenance functionality for IT’s administration of the Microsoft Office 365 suite and other IT systems GLWA uses. In addition, these Microsoft products will help continue to pave the way for exploration and deployment of emerging technology (e.g., AI, data loss prevention) in a safe and secure way at GLWA.
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this contract.
Funding Source: Operations & Maintenance (O&M) Budget
Cost Center(s): Information Technology Service Delivery
(Centralized Services Cost Center 883331)
Expense Type(s): Repair & Maintenance Software
Estimated Cost by Year and Related Forecast Variance: See table below.
Fiscal Year Amount
FY 2026 Budget $ 1,101,603.40
FY 2027 Financial Plan 1,378,160.40
FY 2028 Financial Plan 1,378,160.40
Financial Plan Forecast $ 3,857,924.20
Proposed Contract Amount $ 3,857,924.20
Variance (positive/ (negative)) -
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on August 13, 2025.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.