Title
Proposed Change Order No. 1
Contract No. 1902908/SCN-0000316
Baby Creek CSO Effluent Conduit Access and Sedimentation Mitigation
CIP # 277001/BCE: 80.10
Body
Agenda of: November 20, 2025
Item No.: 2025-341
Amount: Original Contract Price $13,130,686.00
Proposed Change Order No. 1 0.00
New Contract Total $13,130,686.00
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: October 22, 2025
RE: Proposed Change Order No. 1
Contract No. 1902908/SCN-0000316
Baby Creek CSO Effluent Conduit Access and Sedimentation Mitigation
Vendor: Jay Dee Contractors, Inc.
Status: Amendment/Change Order
MOTION
Upon recommendation of Navid Mehram, Chief Operating Officer - Wastewater Operating Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 1902908/SCN-0000316, Proposed Change Order No. 1, “Baby Creek CSO Effluent Conduit Access and Sedimentation Mitigation” with Jay Dee Contractors, Inc., with no increase in cost for a total cost not to exceed $13,130,686.00 and an increased duration of 236 days for a total duration of 1,331 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
On November 7, 2022, GLWA issued the notice to proceed for Contract No. 1902908, to Jay Dee Contractors, Inc. This contract includes the removal of approximately 6,500 cubic yards of sediment that has accumulated in the Baby Creek Triple Barrel Outfall. The “Triple Barrel Outfall” consists of an underground triple barrel box culvert, approximately one (1) mile long, with each of the three (3) barrels measuring approximately 14.5 feet wide by 17.5 feet tall (inside dimension). The debris in the outfall can contribute to the re-growth of bacteria that could result in water quality degradation and lead to National Pollutant Discharge Elimination System (NPDES) permit violation for the effluent from the outfall. Following the cleaning of the outfall, inspection and structural repairs/improvements are to be made to ensure the proper levels of service are maintained. The inspection identified damage and corrosion to the Baby Creek outfall backwater gate hatches, which are located under Miller Road. The hatches require additional repairs and were not anticipated in the original contract. The original agreement required substantial completion of the project on May 5, 2025, and final completion of the project on November 6, 2025. As of last month, Jay Dee had completed the sediment removal, inspection, and structural repairs of the conduit along with various other tasks included within the contract, equating to roughly 96% of the entire project scope.
JUSTIFICATION
Based upon the additional required repairs to the Baby Creek outfall backwater gate hatches, the agreed upon substantial and final completion milestones will not be achieved. This unforeseen condition requires additional design, engineering and permitting. Furthermore, the repairs will require portions of Miller Road to be both closed and replaced, with paving rehabilitation extending into the next paving season. Therefore, Wastewater Engineering recommends an extension of the substantial completion time to April 30, 2026, final completion time to June 30, 2026, and contract time of the project to June 30, 2026, at no additional cost.
PROJECT MANAGEMENT STATUS
Original Contract Time 1,095 days (11/7/2022 - 11/6/2025)
Proposed Change Order No. 1 236 days (11/7/2025 - 6/30/2026)
New Contract Time 1,331 days (11/7/2022 - 6/30/2026)
PROJECT ESTIMATE
Original Contract Price $13,130,686.00
Proposed Change Order No. 1 0.00
New Contract Total $13,130,686.00
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: 5421 - Wastewater Construction Fund
Cost Center: 880000 - Capital Improvement Program
Spend Category: Construction
Project Worktag: PRJ-277001
Estimated Cost by Year and Related Estimating Variance: See table below.
Original Contract Price $13,130,686.00
Proposed Change Order No. 1 0.00
New Contract Total $13,130,686.00
Amended Financial Plan Estimate $13,130,686.00
Estimating Variance: $0.00
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on November 12, 2025. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.