Title
Proposed Change Order No. 1
Contract No. 2000279/SCN-0000213
Springwells Water Treatment Plant Flocculator Drive Replacement
CIP #114017 / BCE Score: 89.70
Body
Agenda of: April 23, 2025
Item No.: 2025-111
Amount: Original Contract $1,893,135.58
Proposed Change Order No. 1 654,812.77
Total Contract Amount $2,547,948.35
TO: The Honorable
Board of Directors
Great Lakes Water Authority
FROM: Suzanne R. Coffey, P.E.
Chief Executive Officer
Great Lakes Water Authority
DATE: March 27, 2025
RE: Proposed Change Order No. 1
Contract No. 2000279/SCN-0000213
Springwells Water Treatment Plant Flocculator Drive Replacement
Vendor: Fishbeck, Thompson, Carr & Huber, Inc.
Status: Amendment/Change Order
MOTION
Upon recommendation of Cheryl Porter, Chief Operating Officer - Water and Field Services, the Board of Directors (Board) of the Great Lakes Water Authority (GLWA), authorizes the Chief Executive Officer (CEO) to enter into Contract No. 2000279/SCN-0000213, Proposed Change Order No. 1 “Springwells Water Treatment Plant Flocculator Drive Replacement” with Fishbeck, Thompson, Carr & Huber, Inc., at an increased cost of $654,812.77 for a total cost not to exceed $2,547,948.35 and an increased duration of 1,095 days for a total duration of 2,555 days; and authorizes the CEO to take such other action as may be necessary to accomplish the intent of this vote.
BACKGROUND
Contract No. 2000279 was executed on January 19, 2021, with Fishbeck for a total amount of $1,893,135.58. The scope of work included engineering and construction phase services for the replacement of drive assemblies, bearing assemblies, and control panels related to the 1958 process train flocculators at the Springwells Water Treatment Plant. During execution of the design, it was determined that the flocculators and drive shafts also needed to be incorporated into project improvements, resulting in complete replacement of the flocculators. This change in scope resulted in a construction contract (Contract No. 2201255) completion date ending later than the completion date of Contract No. 2000279. This Change Order No. 1 aligns the duration of Engineering Services Contract No. 2000279 with the associated Construction Contract No. 2201255 as amended by the change order resulting from delays related to cleaning of sedimentation basins at the Springwells, Southwest, and Northeast water treatment plants. This Change Order No. 1 further includes a scope related to archiving project records and modifications to the existing system operations and maintenance manual not included in the original scope of the project.
JUSTIFICATION
Change Order No. 1 is necessary to provide continued engineering services specifically related to construction phase administration and resident project representation services for the duration of the associated construction contract.
PROJECT MANAGEMENT STATUS
Original Contract Time 1,460 days (01/19/2021 - 01/18/2025)
Proposed Change Order No. 1 1,095 days (01/19/2025 - 01/18/2028)
New Contract Time 2,555 days (01/19/2021 - 01/01/2028)
PROJECT ESTIMATE
Original Contract Price $1,893,135.58
Proposed Change Order No. 1 654,812.77
New Contract Total $2,547,948.25
FINANCIAL PLAN IMPACT
Summary: Sufficient funds are provided in the financial plan for this project.
Funding Source: 5519 - Water Construction Fund
Cost Center: 880000 - Capital Improvement Fund
Expense Type: 616900 - Design
Estimated Cost by Year and Related Estimating Variance: See table below.
Original Contract Price $ 1,893,135.58
Proposed Change Order No. 1 654,812.77
New Contract Total $ 2,547,948.35
Financial Plan Estimate 1,893,000.00
Estimating Variance $ (654,948.35)
The Proposed additional spend is for Resident Project Representative (RPR) services estimated to be spent evenly through the extended length of the contract resulting in a negative estimating variance of $655,000.00. The FY25 and FY26 variances will be funded from Capital Reserves with a budget amendment for $72,800.00 and $218,400.00 respectively. Future versions of the CIP plan will be updated for the remaining estimating variance.
COMMITTEE REVIEW
This item was presented to the Operations and Resources Committee at its meeting on April 10, 2025. The Operations and Resources Committee unanimously recommended that the GLWA Board adopt the resolution as presented.
SHARED SERVICES IMPACT
This item does not impact the shared services agreement between GLWA and DWSD.